Expenses

Horses cost money in a hundred small ways, and by tax time nobody remembers what the spring vet visit ran. HorseBook lets you log expenses against a specific horse or the whole farm, tag them by category, and — the part that saves the most time — turn a photo of a receipt into an expense with the amount and vendor already filled in.

iPhoneWeb

Two ways to add an expense

Snap the receipt

The fastest way is to let the scanner read it. Take a picture of a feed-store or vet receipt and HorseBook pulls out the vendor, the total, the date, and its best guess at the category — then shows you the line items it found so you can check them. Confirm, and it's an expense.

See Scan your paperwork for the full walkthrough — receipts are one of the document types it handles.

Type it in

Not everything has a receipt worth scanning. To add one by hand:

1. 1
   Open Expenses and add a new expense.
2. 2
   Enter the amount and date, and pick a category (see the list below).
3. 3

   Optionally attach it to a horse, add the vendor, a description, and notes. Leave the horse off and it's a farm-level expense.

4. 4
   If it's a regular bill, turn on recurring and choose how often. Save.

Categories

Every expense gets one category, which is what makes the totals useful:

Board/Stabling · Feed & Supplements · Veterinary Care · Farrier · Training/Lessons · Tack & Equipment · Insurance · Shows/Competitions · Transportation · Other

Horse-specific vs. farm-level

• Attach a horse and the expense shows up on that horse's record and rolls into what that horse has cost you.
• Leave the horse off and it's a farm-level cost — barn insurance, a truckload of shavings, anything that isn't about one animal.

Recurring expenses

Board and lease payments come around on a schedule, so you can mark an expense as recurring — weekly, biweekly, monthly, quarterly, or yearly — instead of re-entering it every month.