Terms of Service

Last updated: October 2, 2026

Agreement to Terms

By accessing or using HorseBook ("the Service"), you agree to be bound by these Terms of Service. If you do not agree to these terms, do not use the Service. "We," "our," and "us" refer to Bickell Ranch LLC, doing business as HorseBook. "You" refers to the individual or entity using the Service.

Service Description

HorseBook is a horse management platform that provides record-keeping, document scanning, AI-powered data extraction, medical tracking, reproduction management, and expense tracking for horse owners, breeders, and barn managers. The Service is available via a web dashboard and native iOS application. The Service also includes optional, editable document templates (such as breeding contract templates) — see "Document Templates & Contracts" below.

Account Responsibilities

You are responsible for maintaining the confidentiality of your account credentials and for all activity that occurs under your account. You must provide accurate information when creating your account and keep it up to date.

You must be at least 13 years of age to use the Service. If you are under 18, you must have a parent or guardian's consent.

Subscriptions & Billing

HorseBook offers a free tier with limited features and paid subscription plans with additional capabilities. Paid plans are billed monthly or annually. If you subscribe on our website, you are billed through Stripe; if you subscribe in the iOS app, you are billed by Apple through your Apple ID, and Apple's terms also apply to that purchase. Prices are listed on our pricing page and in the app.

Subscriptions automatically renew at the end of each billing period unless you cancel before the renewal date. Cancel a web subscription from the billing page in your HorseBook account; cancel an iOS subscription in your Apple ID subscription settings (in the iPhone Settings app, or from Manage Subscription in the HorseBook app). Deleting your HorseBook account does not cancel a subscription billed by Apple. If you cancel, you keep access until the end of the current paid period.

Data Ownership

You retain full ownership of all data you enter into HorseBook, including horse records, medical information, documents, photos, and contacts. We do not claim ownership of your content.

By using the Service, you grant us a limited license to store, process, and display your data solely for the purpose of providing the Service to you. This license ends when you delete your account.

AI Features Disclaimer

HorseBook offers AI-powered document analysis using Anthropic's Claude API. AI extraction results are provided as a convenience tool and should always be reviewed and verified by you before relying on them. AI features are not a substitute for professional advice of any kind.

We are not responsible for errors in AI-extracted data, including incorrect horse names, dates, medical information, or financial amounts. AI features are subject to usage limits based on your subscription tier and may be modified, suspended, or discontinued at any time.

The same applies to every other AI feature in the Service, including records created from something you say or type in plain language and the fields AI suggests on a contract you upload. Review AI output before you save, send, or rely on it.

Not Veterinary Advice

HorseBook is a record-keeping tool, not a substitute for professional veterinary care. Nothing in the Service constitutes veterinary advice, diagnosis, or treatment, and using the Service does not create a veterinarian-client-patient relationship with anyone. Always consult a qualified veterinarian for health, treatment, and breeding decisions concerning your horses.

Breeding and reproduction figures in the Service — including estimated due dates, foaling windows, heat-cycle and ovulation estimates, and the results of our calculators — are estimates based on typical cycle and gestation lengths and on the dates you enter. Individual mares vary widely. These figures are planning aids, not predictions or diagnoses. Rely on your veterinarian for pregnancy checks and foaling decisions.

Records in the Service are only as accurate as their source. Information entered by you or anyone else, and information extracted from documents or speech by AI, may be incomplete, out of date, or wrong. Check anything important against the original document or with your veterinarian before you rely on it.

Medications, Doses & Withdrawal Times

Every medication, dose, amount, route, frequency, withdrawal period, and other medication record in the Service is entered by you or comes from your veterinarian (including through documents you upload). HorseBook does not calculate, verify, or recommend any dose, drug, or withdrawal time, and does not check for drug interactions or reasons a drug should not be used.

Where the Service shows a withdrawal or clearance date, that date is simple date arithmetic: the date you recorded plus the period you entered. It is not a determination that a drug has cleared a horse's system, or that a horse is eligible to compete, race, be sold, or enter the food chain. You are solely responsible for complying with the medication and drug rules of any competition, show, breed organization, racing authority, or government regulator, and for confirming withdrawal times with your veterinarian and those rules.

Never give a dose recorded for one horse to another horse without your veterinarian's direction. Using a drug in a way its label does not direct ("extra-label use") requires a veterinarian's direction.

HorseBook is not an emergency service. In an emergency, call your veterinarian right away.

Reminders & Notifications

The Service can send reminders and notifications, such as emails, push notifications, and in-app reminders, as a convenience. They are based on the dates and intervals you enter, and they depend on your device, your settings, your email provider, your network, and outside services. They can be late, arrive at the wrong time, land in spam, or not arrive at all. Do not rely on them as your only way to keep track of your horses' care, including vaccinations, deworming, medications, breeding, and foaling.

Document Templates & Contracts

HorseBook is not a law firm and does not provide legal advice. Document templates offered in the Service (including breeding contract templates) are general-purpose starting points that you select, complete, and edit yourself. They are not a substitute for the advice or services of an attorney licensed in your state, and your use of them creates no attorney-client relationship with us. Laws vary by state; have an attorney review any document before you rely on it.

You are solely responsible for the contents of any document you create, edit, send, or sign using the Service. HorseBook is not a party to any agreement formed between you and any third party, and does not review, approve, or enforce such agreements. Where the Service records an electronic acceptance of a document, it does so as a neutral record-keeper for the parties.

Contracts between users

When you use the Service to prepare, send, or accept a breeding contract or other agreement — for example, between a stallion owner and a mare owner — the agreement is only between the people who are parties to it. HorseBook is not a party to it and is not an agent or broker for either side. We do not review, negotiate, approve, guarantee, or enforce it, and we do not resolve disputes about it.

Templates and AI-placed fields are starting points

The built-in contract template, season templates you edit, and contracts you upload are yours to check. If you upload your own contract, AI may suggest where names, dates, fees, and other details belong. Those suggestions can be wrong — misplaced, mislabeled, or missing — and you must review and correct every field before you approve the template and before you send anything generated from it.

The sender's responsibilities

If you send a contract through the Service (for a breeding contract, usually the stallion owner), you are responsible for its contents and terms; for making sure it is lawful and suitable where you and the other party are located; for the accuracy of the information you fill in; and for giving the other party a real opportunity to read the whole document before accepting it.

How electronic acceptance works

The sender signs a contract electronically when they send it through the Service, and the Service records the sender's name, the date and time (from our server), their IP address and their browser's user agent. The other party can accept the contract online through a private link, without a HorseBook account, by typing their name, giving an email address, saying whether they are the named party or that party's authorized agent, confirming they are 18 or older (or the party's parent or guardian), checking a box consenting to sign electronically, and checking a box agreeing to the contract. When they accept, the Service records the name they typed, their email address, the capacity they signed in, their age confirmation, the date and time (from our server), their IP address, their browser's user agent, and which version of the acceptance wording they were shown. A contract's content is locked once it is sent, so the version accepted is the version that was sent. For a contract made from a document the sender uploaded, the Service also records a fingerprint of the exact file that was sent, and will not display or accept a file that does not match it.

This process is intended to satisfy the requirements for electronic signatures and records under the federal E-SIGN Act and state laws based on the Uniform Electronic Transactions Act. We do not guarantee that any contract, or any electronic acceptance, is valid or enforceable in a particular situation or place. Some documents and some states have additional requirements; ask an attorney if it matters to you.

Keeping records

The contract and its signing record are stored in the sender's HorseBook account. The sender can view, print and download them on any plan, and the Service emails the sender a copy when the contract is accepted. The person who accepts receives a copy by email: the full text of a built-in contract, or the signed document attached for a contract made from an uploaded document (or a link, if the file is too large to attach), each with the electronic signature record. If the sender turns off the link, the page stops working but the record stays in the sender's account. If the sender deletes their account, their contracts and signing records are deleted, except for copies in our backups (see our Privacy Policy). Before deleting, the sender can download every signed contract from their account settings. HorseBook is not a records-retention service for your agreements: each party should keep their own copy.

If you accept a contract without an account

If you accept a contract through a link without a HorseBook account, you agree that HorseBook's role is limited to delivering the document and recording your acceptance, and that HorseBook is not a party to the agreement. Our Privacy Policy explains how we handle what we record. Questions about the agreement itself should go to the person who sent it.

If you are a North Carolina consumer, nothing in this section or in "AI Features Disclaimer" disclaims any warranty or limits your recovery of damages in connection with the Service's document-template features.

Acceptable Use

You agree not to:

• Use the Service for any unlawful purpose
• Upload malicious files, viruses, or harmful content
• Attempt to access other users' accounts or data
• Reverse-engineer, decompile, or disassemble any part of the Service
• Use the Service in a way that could damage, disable, or impair it
• Resell or redistribute the Service without our written consent
• Use the Service to send documents that are fraudulent, misleading or unsolicited, or that impersonate another person or business. We may turn off links and suspend accounts used this way.

Indemnification

You agree to defend, indemnify, and hold harmless Bickell Ranch LLC (doing business as HorseBook) and its owners, employees, and agents from and against any claim or demand made by a third party, and the resulting losses, damages, liabilities, costs, and reasonable attorneys' fees, arising out of or related to: (a) your use of the Service in violation of these Terms; (b) the content you enter, upload, send, or share through the Service, including contracts and other documents you send to others; (c) your decisions about, and the care, treatment, handling, breeding, sale, or transport of, any horse, including any medication or dose you give; (d) any agreement between you and another person, including a breeding contract made through the Service; or (e) your violation of these Terms, of any law, or of the rules of any competition, racing authority, breed organization, or regulator.

This section does not apply to the extent a claim results from our own negligence, fraud, willful misconduct, or breach of these Terms, and it applies only to the extent permitted by law. We will tell you promptly about any claim we ask you to handle, and you may not settle a claim in a way that imposes any obligation or admission on us without our written consent, which we will not unreasonably withhold. If you are a North Carolina consumer, this section does not apply to claims in connection with the Service's document-template features.

Limitation of Liability

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR SECURE, OR THAT ANY INFORMATION IN IT — INCLUDING RECORDS, DATES, ESTIMATES, REMINDERS, AND AI OUTPUT — IS ACCURATE, COMPLETE, OR ON TIME.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, HORSEBOOK SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES ARISING FROM YOUR USE OF THE SERVICE.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, AND WITHOUT LIMITING THE PARAGRAPH ABOVE, HORSEBOOK SHALL NOT BE LIABLE FOR: INJURY, ILLNESS, OR DEATH OF ANY ANIMAL; LOSS OF OR REDUCTION IN THE VALUE OF ANY ANIMAL; LOST PRIZE MONEY, PURSES, OR WINNINGS; LOST COMPETITION OR RACING ELIGIBILITY, DISQUALIFICATIONS, FINES, OR SANCTIONS; MISSED OR FAILED BREEDINGS OR PREGNANCIES; LOST PROFITS, SALES, OR BUSINESS; OR LOSS OF DATA — IN EACH CASE ARISING FROM YOUR USE OF, OR RELIANCE ON, THE SERVICE, WHETHER THE CLAIM IS BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), OR ANY OTHER THEORY, AND EVEN IF WE WERE TOLD SUCH DAMAGES WERE POSSIBLE.

OUR TOTAL LIABILITY FOR ANY CLAIM ARISING FROM THE SERVICE SHALL NOT EXCEED THE GREATER OF THE AMOUNT YOU PAID US IN THE 12 MONTHS PRECEDING THE CLAIM OR US$50.

Nothing in these Terms limits any liability that cannot be limited under applicable law, such as liability for our fraud, gross negligence, or willful misconduct.

Some jurisdictions do not allow certain warranty disclaimers or limitations of liability, so portions of this section may not apply to you. If you are a North Carolina consumer, nothing in this section disclaims any warranty or limits your recovery of damages in connection with the Service's document-template features.

Termination

You may delete your account at any time from Settings in the web app, or Settings → Account in the iOS app, or by contacting us at support@horsebook.app. When you delete your account, a web subscription is set to cancel and your data is deleted as described in our Privacy Policy. A subscription billed by Apple must be canceled in your Apple ID settings.

We reserve the right to suspend or terminate your account if you violate these Terms. In the event of termination for cause, no refund will be provided for the current billing period.

Governing Law

These Terms shall be governed by and construed in accordance with the laws of the State of Oklahoma. Any disputes arising from these Terms or the Service shall be resolved through binding arbitration in accordance with the rules of the American Arbitration Association. If you are a North Carolina consumer, this section does not require you to arbitrate, or to bring or defend a claim outside North Carolina, with respect to the Service's document-template features.

Changes to Terms

We may update these Terms from time to time. We will notify you of material changes by posting the updated terms on this page and updating the "Last updated" date, and we may also tell you in the app or by email and ask you to agree to the updated terms before you continue. Your continued use of the Service after changes are posted constitutes acceptance of the updated terms.

General

If any part of these Terms is found to be unenforceable, that part will be enforced to the greatest extent permitted and the rest of these Terms will remain in effect. Our failure to enforce any part of these Terms is not a waiver of our right to enforce it later. These Terms and our Privacy Policy are the entire agreement between you and us about the Service.

Contact Us

HorseBook is operated by Bickell Ranch LLC, 3102 W. 44th St., Stillwater, OK 74074. If you have questions or complaints about these Terms or the Service — including any concern that a feature of the Service constitutes the unauthorized practice of law — contact us at support@horsebook.app or by mail at the address above, and we will review and respond.